Your Committee
Roles and Responsibilities
In order for your committee to be the definition of fantabulous, we recommend that you delegate roles among your committee members. This can be done through nomination and election, by volunteering for the roles (depending on the size of your committee and the experience levels of your members), or by whoever draws the tallest matchstick (just joking). Your committee may also choose to rotate roles among group members.
Co-Chairs
- Two positions recommended to share responsibilities
- Set the agenda for each meeting
- Run the meetings and keep everyone on track
- Make sure that everyone gets a turn to speak at meetings
- Keep in touch with sub-committees (if applicable) and ensure they are being run effectively
- Coordinate any projects the group is working on
Amy (2011 SIP intern) was a co-chair for her committee
Secretary
- Takes minutes during meetings
- Has the previous meeting’s minutes on hand
- Keeps an accurate membership list
- Keeps a copy of all information and letters sent out
- Keeps copies of information accumulated by sub-committees
Garden City committee having fun at the Fall Conference
Contact Person
- Contacts all members of the committee with a reminder of meetings and events
- Keeps an attendance list of meetings and committee events (i.e., if a member cannot attend a meeting, the contact person should be informed)
Treasurer
- Keeps track of all funds that have been raised and how much is in the endowment fund
- Keeps track of all administrative grant expenses
Communications Contact
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Provides information on the committee to school newspaper, yearbook, etc
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Takes all committee pictures (site visits, etc.), organizes ‘Your Stories’ blog article
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Helps recruit new members by putting up posters, distributing handouts, making PA announcements, etc.
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Acts as a spokesperson if your committee is contacted by the media, and/or contacts the media or The Winnipeg Foundation if your committee has an exciting story to tell.
YiPpers get serious when granting, and become good pals in their off time
InterSchool Committee Rep
- Two positions recommended to share responsibilities
- Represents your school committee to The Winnipeg Foundation and other participating schools. They will be the student contact people for the Foundation and must attend all meetings throughout the year at The Winnipeg Foundation office.
- Helps The Winnipeg Foundation YiP staff plan events and provides advice and feedback on YiP programming
- Acts as a liaison between your committee and The Winnipeg Foundation
Staff Advisors
- Your committee should have two staff advisors to ensure that your group has advisor support if one advisor is unavailable
- Supports the needs of the committee so that students can do the research, administration and decision-making work, but lets the students make their own choices
- Keeps students on track and makes sure the committee meets all deadlines, and acts as a final check to make sure all tasks have been completed correctly
- Encourages students to consider all points of view, and plays devil’s advocate if required
- Acts as a liaison between the school committee and The Winnipeg Foundation
- Steps in if the committee is having irreconcilable differences
